Management Requirements and Agreements for Bid Authorization Clients of Wire and Cable Products

1. Qualification Review

- Foreign agents applying for bid authorization must provide legally valid commercial registration certificates, business licenses, tax registration certificates, and other documents to demonstrate their eligibility to legally conduct wire and cable sales and bidding activities in their region.

- They must have no major commercial fraud, contract breaches, or other adverse credit records in the past three years. Our company will verify this through international credit rating agencies or other reliable channels.

- Agents must have at least 2 years of sales experience in wire and cable-related products, with proven track records of participating in and winning bids for similar projects, and must provide relevant bid-winning certificates, contract copies, and other supporting materials.

- They must possess professional sales, technical, and after-sales teams to ensure accurate understanding of project requirements and provide professional technical support and after-sales services during bidding and project execution.

1. Submission of Application

- Agents must complete our company’s standardized Bid Authorization Application Form, specifying details such as the bidding project name, tenderer information, bid product specifications/models, estimated bid amount, and project timeline.

- They must also submit all documents required for qualification review, as well as project background summaries, market analysis, and other relevant materials.

2. Review and Approval

- Our company will complete a comprehensive evaluation of the agent’s qualifications and the bidding project within 5 working days of receiving the application.

- Upon approval, the Bid Authorization Letter will be signed by an authorized representative and sealed with our company’s official seal or contract-specific stamp. The letter will be issued in two copies, with one retained by each party.

1. Scope of Authorization

- The Bid Authorization Letter is valid exclusively for the specified bidding project and shall not be used for other projects or commercial activities.

- The authorization includes the right to participate in bids as our authorized partner and use product information and technical parameters provided by us to prepare bidding documents. However, agents may not arbitrarily modify product details or make commitments beyond the authorized scope without our written consent.

2. Document Usage

- All promotional materials and technical documents involving our company used in bidding must be submitted to us for prior review and approval.

- Agents must provide a final draft of bidding documents to our company for record-keeping before submission, ensuring compliance with our brand standards and technical specifications.

Rights

- We reserve the right to supervise the agent’s bidding process and require regular progress reports.

- If agents violate authorization terms, damage our interests, or harm our brand reputation, we may immediately terminate the authorization and pursue legal and financial liabilities.

Obligations

- We will provide agents with necessary bidding materials, including product specifications, technical parameters, test reports, and corporate qualification documents.

- Upon request, we will arrange technical personnel to provide (Q&A) and support during the bidding process.

- If the agent wins the bid, we will supply products on time, in compliance with quality standards, and in accordance with the sales contract.

Rights

- Agents have the right to use our authorization to participate in the specified bidding project.

- They may request reasonable support and assistance from us during bidding and project execution.

Obligations

- Agents must strictly adhere to our provided pricing system and commercial terms. No unauthorized price adjustments (increase or decrease) are permitted.

- Upon winning the bid, agents must submit the bid-winning notice and contract draft to us for review within 3 working days and issue a purchase order within 10 working days of contract signing.

- Agents are responsible for customer communication, delivery coordination, and after-sales services, and must promptly report project progress and customer feedback to us.

- Agents must safeguard our brand reputation and refrain from any conduct that may defame our company during bidding or project execution.

1. Authorization Period

- The bid authorization shall take effect on the date of signing and expire upon completion of the specified project or at another mutually agreed-upon time.

2. Early Termination

- We may immediately terminate the authorization if agents fail qualification reviews, withdraw from bidding, refuse to sign contracts without justification after winning, or breach contract obligations.

- In the event of force majeure or other unforeseen circumstances rendering authorization unenforceable, both parties shall negotiate to resolve subsequent matters amicably.